In today's bustling digital marketplace, the art of selling has evolved to a new level, where the majority of business transactions occur online.

The buyer's journey is no longer a simple, linear process; instead, it's a complex web of digital touchpoints spanning across multiple online channels.

This shift towards a digital-first approach to sales has given rise to the concept of Digital Sales Rooms (DSRs) — a secure, centralised, and interactive microsite where sales representatives and potential customers can interact, collaborate, and access relevant content.

But what exactly is a Digital Sales Room?

How does it function, and why should you consider utilising one for your sales process? In this comprehensive guide, we delve into the world of DSRs, exploring their features, benefits, and best practices.

So strap in and get ready to revolutionise your approach to digital sales!

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What's a Digital Sales Room (DSR)?

Digital Sales Rooms, often abbreviated as DSRs, are essentially secure and centralised digital spaces designed to facilitate collaboration and content sharing between sales reps and potential buyers. They act as interactive microsites where sellers can create unique stories and personalised interactions to support buyers throughout their decision-making process.

A DSR is your digital sales concierge – it organises, engages, and supports your buyer throughout their journey.

These digital rooms provide easy access to content, stakeholders, and communications, driving more effective buyer engagement and helping sellers to stand out from the competition. Think of a DSR as your digital sales concierge – it organises, engages, and supports your buyer throughout their journey.

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Functionality of a Digital Sales Room

DSRs are designed to streamline the sales process for both buyers and sellers. They offer a dedicated environment for meaningful conversation and personalised content experiences. Let's take a closer look at some of the common features and functionalities of digital sales tools.

Personalisation:

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DSRs enable sellers to customise templates and tailor content to each specific buyer. Using drag-and-drop tools, sellers can update digital sales rooms with the right content quickly and organise it intuitively for buyers.

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Communication and Collaboration:

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DSRs foster interaction throughout the deal cycle with features like 1:1 conversations, tagging, and commenting capabilities. This helps maintain a consistent flow of communication between buyers and stakeholders.

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Track and Analyse:

DSRs provide real-time engagement insights, helping sellers understand which content resonates with buyers. This helps identify follow-up opportunities that can move deals forward faster.

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The Modern Buyer's Journey and the Role of DSRs

Modern buyers are more informed and self-reliant than ever before. A study by Forrester found that the average buyer engages in 27 information-gathering sessions before reaching out to a seller. This includes visiting websites, checking social media accounts, and reading product reviews.

On average, buyers have had 27 information-gathering sessions before they interact with a salesperson.

Given this shift in buyer behaviour, traditional in-person selling is no longer the only viable approach.

According to research by McKinsey, 70% of decision-makers are open to fully remote purchases in excess of $50,000, and 27% would spend more than $500,000.

DSRs are effective because they align with the way buyers interact throughout the sales cycle. Gartner predicts that 30% of B2B sales cycles will be managed through digital sales rooms by 2026.

With buyers increasingly seeking a seller-free experience, it's crucial for sellers to create a virtual selling experience that allows buyers to drive their own journey.

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Best Practices for Leveraging Digital Sales Rooms

If you want to thrive in digital sales, there are a few best practices to keep in mind.

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Be Prepared to Answer Tough Questions:

Since today's buyers are more informed, they'll enter their first conversation with a salesperson with a wealth of knowledge. It's crucial for sellers to be equipped to answer their questions and build a long-term relationship.

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Leverage the Right Content:

Sellers should ensure that their DSRs feature content relevant to each stakeholder on the buying team. The digital sales room should be frequently updated with new content as conversations progress.‍

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Always Be Available:

As buyers engage with new content, they're likely to have questions. DSRs are a great platform for sellers to respond to buyers and collaborate with them on an ongoing basis.

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Drive More Engagement and Revenue with trumpet

As a global leader in buyer enablement, trumpet's digital sales room software is specifically designed to support sales organisations throughout the entire buyer journey. Trumpet's Digital Sales Rooms enable collaboration between sales teams and their buyers, delivering relevant, personalised content to streamline the virtual sales process.

Trumpet's Digital Sales Rooms empower sales teams to develop stronger buyer-seller relationships from one centralised platform.

Teams can track and manage the progression of sales deals, conversations, content, and insights all within a single virtual location.

Companies across various industries have reported an average increase of 150% in their outreach open rates with trumpet's Digital Sales Rooms (also known as Pods). Interested in learning more? Click here to dive into our rich features, or get a demo to learn more.

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Digital Sales Rooms: A Modern Approach to Selling

Moving to the next part of our comprehensive guide, let's delve into how DSRs embody the essence of modern and digital selling. They offer a seamless experience for your buyers, allowing them to engage with your content without any hassle. Coupled with a wealth of real-time sales content analytics, you gain a holistic view of your buyers' needs at every stage of their sales journey.

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What is a Digital Sales Room?

At its core, a Digital Sales Room is a digital environment where salespeople can share personalized sales materials and interact with potential buyers. It's a secure, branded microsite that houses all relevant sales information and resources under one hub.

DSR is a secure, branded micro website where buyers can easily access and review information about your product that is relevant to their needs at that moment.

As buyers navigate the buying process, they are often bombarded with information. The Digital Sales Room provides a more efficient and convenient way to deliver those materials, without the hassle. Buyers can easily access and review information about your product that is relevant to their needs at that moment.

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Overview of Typical DSR Features and Functionalities

A Digital Sales Room consists of several core features and functionalities:

• A content library for various content formats (e.g., product and service information, case studies, customer reference videos, forms, configurators, 3D models, etc.)
• Automatic file updates and device synchronisation
• Customisable DSR branding
• Content sharing and presenting within the DSR
• Seller's contact details
• Sales content analytics
• Other features such as PIN code and email access, DSR expiration date, personalised message, etc.

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Why Should You Use a Digital Sales Room?

The sales process is often burdened with bureaucracy, encumbered by several stakeholders who need to be convinced to buy in and a steady stream of questions. By providing easy access to relevant information that speaks to the needs and concerns of your buyers, you make the decision-making process easier for them, fostering a much stronger customer relationship.

Digital Sales Rooms eliminate redundant tasks that sellers work through on a daily basis.

A Digital Sales Room not only allows your buyers to move down the sales funnel much quicker but also enables your teams to be more efficient and productive. DSR eliminates redundant tasks that sellers work through on a daily basis.

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Digital Sales Room for Sellers

Every salesperson wants to get into the mind of their client and better understand their wants, needs, bottlenecks they face, and how to best appeal to them. This is where the sales content analytics feature of DSR comes into play.

Through the data collected through analytics, you gain an insight into your buyers' needs through their behavior- how they consume your content in the DSR.

Data can feed all aspects of the sales cycle and inform how you approach different stakeholders at various times. It's handy for building out different sales personas and creating content based on what information they might seek out.

For example, how you present to an end user may have different nuances than how you present to a distributor. When using DSR with sales content analytics, all the data for each account will be stored in the same Digital Sales Room, allowing insights to be readily available and easy to digest.

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How DSRs Make Salespeople More Successful at Selling

Data analytics is the closest thing to mind reading, and with a Digital Sales Room, it fits right into the sales funnel. Gathering insights behind the scenes as pitching and information exchange unfold.

The analytics can tell you who viewed which content, for how long, and whether they shared those materials with new decision-makers.

Salespeople can adapt their outreach and presentations based on what and how clients interact with materials. The analytics can tell you who viewed which content, for how long, and whether they shared those materials with new decision-makers.

With DSR and the help of analytics, you now have a concrete indication of how all the content you're using to sell impacts the sales cycle and your audience.

Sales content analytics and Digital Sales Room combined in one tool can become a salesperson's best friend. DSR provides sellers with data-proven sales content and can offer buyers tools that ease their decision-making, like investment calculators, product configurators, and 3D models.

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Digital Sales Room for Marketers

Digital Sales Room offers just as much value to marketers as it does to salespeople. It creates a strong bridge of collaboration and cohesion between sales and marketing teams. Marketing has a better understanding of what content salespeople use and on the flip side, salespeople benefit from up-to-date and always-relevant content.

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How Digital Sales Room Improves Marketing Activities

According to Forbes, sales increased for up to 80% of the companies that implemented personalisation in their strategy. When that strategy is applied to an entire business pitch, the effects and impressions it has on potential clients are even more effective, making the likelihood of conversions even higher.

Simply put, marketers create a seamless, branded environment for memorable experiences at every touchpoint.

Based on how buyers interact with content in the DSR, marketers are able to anticipate buyers' needs better. As a result, marketers can efficiently personalise content centered on their needs at any given stage. It's a win-win situation. It makes updating and improving content much more efficient by only focusing on content that is proven to be effective.

Simply put, marketers create a seamless, branded environment for memorable experiences at every touchpoint. You allow your products or services to shine and showcase themselves while marketers and the DSR take care of the buyer experience.

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Digital Sales Room for IT, Security, Legal, and Compliance

As for IT, security, legal, and compliance teams, they are in charge of ensuring that anything that happens in a company follows certain rules and regulations, and can be controlled to some extent.

Companies must ensure they do not share outdated or wrong information.

In some industries, like banking and pharmaceuticals, this is self-evident. Content shared with customers may include information that is controlled by law, so companies must ensure they do not share outdated or wrong information.

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Using DSR for Added Security and Control

But for all other businesses, the Digital Sales Room adds an extra layer of security and control. Here are a few examples:

• Lowers the risk of spam; a higher chance that content reaches the target audience
• Increased control over what can be shared, what can be downloaded, ability to close/shut down shares, update content
• Capability to see and analyse who is receiving, opening, and viewing content shared
• Capability to see who shares content
• Capability to restrict who can download shared content
• Capability to secure shared content with a PIN code

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Digital Sales Room increases security and offers capabilities to make sure teams are following rules and regulations in a secure digital space.

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Practical Examples of How You Can Use Digital Sales Room

"Okay, so I'm convinced that DSR would be great for me and my team. But where and how do I even start?" We get it. The worst thing that can happen is when you realise you've adopted a new tool that you can't incorporate into your day-to-day tasks. So we've come up with a few starting points for you.

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Digital Sales Room as Part of the Sales Process

Every salesperson emails their prospects after every call or meeting to send over any relevant sales materials.

That's just sound practice. But not knowing whether or not your sales materials were even opened or shared is where being ineffective comes in. Or worse, your prospect couldn't open that 3D model or 2GB product video you sent.

Sales become a guessing game and you start losing when you start guessing.

Your prospect only needs a browser to open the link. And based on how they perceive your content, you'll be able to craft your sales materials better to their requirements.

Digital Sales Room is a solution for all of that and more. Not only can you share and open various content types and sizes in the DSR, you only need a weblink to access and share the Digital Sales Room. Your prospect only needs a browser to open the link. And based on how they perceive your content, you'll be able to craft your sales materials better to their requirements.

This creates certainty at every touchpoint with your buyers. You'll rest assured that your buyer gets the most personalized experience with content targeted to their specific needs at any given time.

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Digital Sales Room for Social Selling

Digital Sales Room is a modern approach to social selling. It's like a virtual showroom where you can showcase your products or services to potential customers 24/7. You can share the link to the room on social media platforms like LinkedIn or Twitter to get more eyes on it.

You can answer any questions visitors might have and give them more information about your offering. This eliminates that initial barrier between your product and a wide audience. It's a simple way to make sales without even leaving your home office.

And what's the best part? You can acquire all the visitors' email addresses when they access your content. These email addresses can be then used in multiple ways for sales and marketing outreach.

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Digital Sales Room for Product Launches

DSR can also be a valuable tool when launching new products. Just like a virtual showroom, you can use it to provide detailed information about the upcoming product, such as its features, specifications, and pricing.

Additionally, you can use the DSR for virtual product demos, sales presentations, and Q&A sessions, which can help potential buyers understand the value of the new product.

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Digital Sales Room for Internal Communication and Knowledge Sharing

DSR can also be leveraged for internal communications in different ways. It can be used for training and onboarding new employees or a dealer sales network. The DSR acts as a source of interactive and engaging content about the company such as product offerings or a sales playbook.

It can be used for training and onboarding new employees or dealer sales network.

It can be used as a platform for employees to share and access critical documents, files, and other resources. This can streamline internal communications and make it easier for employees to access the information they need.

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Best Practices for Digital Sales Rooms

A DSR can be a powerful tool if you're looking to streamline your sales processes. With the right approach, DSR can help you showcase your products or services engagingly and interactively. This will make it easier for potential customers to learn about what you have to offer.

We've come up with some best practices so you can ensure that your DSR is used in the most effective and user-friendly way, helping you to increase conversions and boost your bottom line.

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Only Share Content That is Relevant to the Buyer

It's key to focus on providing relevant, engaging content for potential buyers. This means providing information that is directly related to the products you are selling, and keeping it simple and focused.

By only sharing relevant content, you can help to keep your buyers engaged and interested in what you have to offer. This can help to increase the chances that they will take action, such as making a purchase or requesting more information.

It's also beneficial for your buyers if you segment your audience. It can be done by providing different information for different personas, stages of the funnel, or even their location or language.

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Support Sales With Interactive Tools and Immersive Content

Another excellent practice when using DSR is to support sales with interactive tools or engaging content. This can include a variety of different types of interactive elements such as interactive animations, virtual tours, or engaging materials like customer reference videos and 360-degree and 3D product views.

Support Sales with interactive animations, virtual tours, or engaging materials like customer reference videos and 360-degree and 3D product views.

In addition, interactive tools can provide valuable insights about your visitors, such as their preferences, interests, and buying behavior, which can be used to improve your sales strategy.

These interactive tools can help to engage visitors and make the experience of exploring your products or services more engaging and interactive.

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Regularly Analyse the Data

By regularly analysing data gathered from DSR, you'll be able to pinpoint where your strengths lie and replicate them. It also shows you opportunities for improvement.

Gain insight into how your content and the overall sales process is performing and where improvements can be made.

Analysing data includes monitoring metrics such as open or view rates, share rates, and user behaviour.

This will enable you to gain insight into how your content and the overall sales process is performing and where improvements can be made. By understanding what is working well and where there may be issues, you can optimise your sales strategy for better results and a more effective sales process.